Top 9 Invoice Software Recommendations and Pricing Analysis

As a business owner, invoicing can be a daunting task. The tedious process of manual invoicing can take significant time and effort.

In the current fast-paced business world, time is of the essence, and manual methods could impede your business’s advancement. However, there is no need to worry because invoice software is now more accessible with technology advancements.

This article will provide you with the nine best invoicing software options and pricing analysis to help you find the best fit for your business needs. You can say goodbye to manual invoicing and hello to streamlined processes and increased productivity.

What is invoice software?

Invoice software is a tool that automates generating invoices for products or services. It simplifies the process of billing customers and helps businesses keep track of their finances more efficiently. The software also lets you track paid, unpaid, and overdue invoices.

Some invoicing software lets you make templates and add your brand’s logo or colors. This way, you can make your invoices look professional and match your brand’s image.

Read more: What is a Proforma Invoice? Its Definition & 6 Benefits

Why do businesses use invoice software?

Businesses use invoice software for many reasons, and it is not just about being efficient or saving time. It is about minimizing mistakes and freeing up manpower to focus on what matters – the business’s success.

Here are six reasons why you should start using invoice software in your business operations:

Accuracy & Efficiency

Invoice software saves you time and boosts productivity by automating the process of creating and sending invoices. Plus, it helps reduce errors and ensures that your invoices are accurate and follow legal requirements.

Organization

With invoicing software, you do not have to worry about losing track of invoices or payments. The software keeps everything organized, making managing your financial records easy and staying on top of client information. This way, you can focus on growing your business without the stress of paperwork and record-keeping.

Professionalism

With invoicing software, you can give your invoices a professional touch by customizing them with your company logo and branding. The output looks appealing and ensures that all your transactions are neat and uniform. It is an easy way to make your business stand out and look more professional to your clients.

Swift payments

When you use invoice software, you can set up automatic payment reminders and provide online payment options for your clients. Using reminders can simplify and expedite the payment process for your clients, resulting in timely payments and decreased stress for you.

Better customer relationships

When you send accurate and timely invoices to your clients, you value their time and money. It can help build trust and improve their satisfaction with your business. Happy customers bring in new business with positive reviews.

Also read: Improving CRM Efficiency: 3 CRM Processes You Need to Know

Data analysis

As a business owner, you want to make intelligent decisions that help your business grow. Invoice software can help you generate reports and provide valuable insights into your financial performance. With this information, you can make informed decisions and take actions that will help your business succeed.

Tips for choosing the right invoice software

Selecting the appropriate invoice software may seem like a challenging task, but it is essential to ensure the smooth and efficient operation of your business. To assist you in making the right choice, here are some tips to consider when selecting invoice software:

Compliance with local financial reporting standards

Ensuring the software you choose complies with local financial reporting standards is crucial. Doing this guarantees that you are following the law and steering clear of any possible legal problems down the road. Check the software’s compliance status before making your final decision.

Data security guarantee

Safe and secure data is essential in today’s business landscape, especially in finance. So, make sure you pick invoicing software that guarantees to protect your data. Look for features like encryption, secure servers, and user permissions to ensure that only the right people can access your data. That way, you can know your sensitive information is safe and protected.

Good customer service

When choosing invoicing software, it is crucial to make sure it offers excellent customer service. If something goes wrong, you will want to be able to get help quickly to avoid any disruptions to your business operations. Look for software that guarantees fast and reliable customer service and is available to contact anytime. This way, you can rest assured that help is always just a phone call or email away, no matter when needed.

An up-to-date system

When choosing an invoice application, picking one with the latest technology and feature is vital. This way, you can use the software entirely, and it will not get outdated soon. Regularly check for software updates and ensure the software supports older versions to prevent falling behind.

Seamless integration

Choosing an invoice application that can work well with the current systems you use in your business is a great idea. Look for software that connects with popular tools like accounting software, CRMs, and payment gateways. That way, you can spend less time on paperwork and more time on your business.

9 best invoice software in Indonesia

Keeping track of invoices can be challenging for a team of freelancers or small business owners. Luckily, several small business invoice software options are available to simplify the process and streamline our workflow. This section will share our top nine picks for invoicing software that can help make your invoicing process a breeze.

1. Impact

Impact is a comprehensive solution designed specifically for businesses in Indonesia. It helps companies of all sizes with digital transformation using best practices.

Impact offers a wide range of Enterprise Resource Planning (ERP) capabilities that can help streamline your business operations. With its invoicing software, you can automate the invoicing process, reduce the chances of human error, and ensure compliance with local tax laws.

Features:

• Automatic billing: The software automatically generates and sends invoices to your customers
• Invoice tracking: Track paid and unpaid invoices easily with Impact’s software
• Flexible payment terms: It allows you to set payment terms, such as due dates and payment methods
• Tax invoicing: Impact invoicing software ensures compliance with local tax laws by generating tax invoices automatically
• Scalability: The invoice app adapts to your business growth and adjusts to your changing needs

Key benefits:

• Time-saving: Automatic billing saves time and effort by eliminating manual invoice generation and sending
• Improved cash flow management: Invoice tracking improves cash flow by monitoring payments and outstanding invoices
• Increased flexibility: Flexible payment terms improve customer convenience and enhance business relationships
• Compliance with tax laws: Tax invoicing ensures compliance with local tax laws and avoids penalties for non-compliance
• Business growth: The invoicing software adapts to your business growth and needs, avoiding the need to switch to a new system

Price:

The basic package starts with a one-time fee of Rp99 million (ERP Implementation and all modules included). However, adding a new module will incur an additional fee starting from Rp250.000.

2. Odoo

Odoo invoicing software helps you create and send invoices to customers effortlessly. It also lets you set up recurring invoices, track time spent on tasks, and handle online payments. The software reminds you about unpaid bills and records all your transactions. It works well with other Odoo apps like accounting and project management, making it a convenient tool for managing your business.

Features:

• Automatic invoicing
• Payment tracking
• Sales and accounting reporting
• Integration with other Odoo applications

Key benefits:

• Saves time
• Better cash flow management
• Improved business insights
• Streamlines business management

Price:

Odoo offers a free basic package for one application. However, its standard package charges $7.25/user/month.

3. Mekari

Mekari Jurnal is a financial management platform that helps businesses manage their money. It simplifies accounting tasks and makes keeping track of financial records easier. Mekari Jurnal provides a user-friendly interface with automation for better data-driven decisions.

Features:

• Invoice templates
• Proforma invoice
• Join invoice features
• Synchronization with financial bookkeeping
• Tax invoicing

Key benefits:

• Quick invoicing through the use of templates
• Improve cash flow by providing detailed quotes to customers before they make a purchase
• Enhance customer experience through manageable payment options
• Sync invoicing with accounting for accurate financial records
• Compliance with tax regulations

Price:

Mekari Jurnal is available in three subscription plans. The Pro plan starts at Rp499.000/month, Enterprise at Rp899.000/month, and Enterprise+ at Rp1.200.000/month.

4. Zoho invoice

With cloud-based software, Zoho Invoice simplifies invoicing and billing for businesses, freelancers, and entrepreneurs. The platform has a user-friendly interface and customizable templates. The software integrates with other Zoho applications to enhance collaboration and productivity.

Features:

• Customizable invoice templates
• Automatic invoicing and estimates
• Expense tracking
• Time tracking
• Client Portal

Key benefits:

• Streamlined invoicing
• Efficient expense and time tracking
• Improved client management

Price:

Zoho invoicing is free of charge.

5. Kasdana.id

Kasdana is an invoice creation application suitable for various business types. In addition to facilitating client billing, Kasdana has an automatic reminder feature to remind clients of outstanding bills. With all billing processes recorded accurately in this application, there is no need to worry about sending re-billing requests.

Features:

• Recurring invoices
• Transaction segmentation
• Automatic and instant reminders
• Static virtual accounts
• Instant withdrawals

Key benefits:

• Organized documents
• Improved cash flow management
• Tracking invoices becomes simpler
• Saves time and business process becomes efficient

Price:

Kasdana is free to register. However, their website does not give a price list.

6. Freshbooks

Freshbooks operates on the cloud and explicitly assists small business owners in managing their finances, invoicing, expenses, and time tracking. It is small business invoicing software accessible online from anywhere with an internet connection.

Features:

• Customizable invoices
• Customizable payment reminders
• Automatic late fees
• Schedule invoices
• Keep received invoices in one location

Key benefits:

• Improved branding and professionalism with customizable invoices
• Reduced workload through automation
• Improved cash flow
• Enhanced accuracy and convenience

Price:

Pricing for Freshbooks starts from $8.50/month for five billable clients. It also provides custom pricing for businesses with complex needs.

7. Quickbooks

Developed by Intuit, QuickBooks is accounting software that aims to assist small and medium-sized businesses manage their finances, bookkeeping, and invoicing. With a user-friendly platform, it streamlines various accounting tasks, enabling efficient organization, tracking, and reporting of financial data.

Features:

• Automatic invoice number generation
• Customizable invoices
• Invoice sorting
• Scheduling recurring invoices
• Payment dispute protection

Key benefits:

• Efficient invoicing
• Streamlined invoice process
• Flexibility
• Payment protection

Price:

QuickBooks offers a range of pricing plans to cater to various business needs. Its Basic plan starts at $17/month, Essentials plan at $26/month, and Plus plan at $36/month.

8. Square invoice

Square Invoice is an invoicing solution offered by Square, a financial services and mobile payment company. It allows businesses and individuals to create, manage, and send invoices to their clients or customers, streamlining the billing process and facilitating timely payments. Square Invoice is designed to be user-friendly and is accessible through a web browser or a dedicated mobile app.

Features:

• Real-time tracking
• Accept payments instantly
• Automatic payment reminders
• Recurring invoices
• Discounts and taxes
• Invoice customization and templates

Key benefits:

• Improved cash flow and faster payments
• Reduced administrative work
• Increased sales and customer satisfaction

Price:

Square Invoice has a free plan. However, you can subscribe for additional features at $20/month.

9. Xero

Xero invoicing simplifies invoicing and tracking finances for businesses by enabling easy creation and sending of invoices to clients. It is a hassle-free approach to handling invoicing, accelerating the payment collection process.

Features:

• Automatic invoice delivery
• Automatic tax calculation
• Bill and invoice tracker
• Real-time reporting with analytics

Key benefits:

• Time efficiency and streamlines invoicing
• Compliance with tax laws
• Ensures timely payment processing
• Up-to-date insights into your financial performance

Price:

Xero starts at $25/month

Conclusion

Investing in reliable and efficient invoicing software is crucial for any business looking to stay competitive. With the top nine invoice software recommendations and pricing analysis in this article, you can make an informed decision that best suits your business needs.

Automating your invoicing processes can save time, reduce errors, and improve productivity. By doing so, you can abandon manual invoicing and transition to a more streamlined and efficient method of doing business.